Waana/Pool Management
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Aquatic & Sports Club Operating System

Pool management,
made effortless.

Slot bookings, batch timings, member passes, and lane access in one clean tool.

Slot booking & passesLane capacity trackingNo hardware lock-in
01 / Slot & Lane Booking

Book swimming slots and lanes

Swimmers reserve slots and check lane capacity in seconds, eliminating overcrowding and long queues.

  • Hourly slot reservation with instant digital passes
  • Lane-wise swimmer limits to prevent overcrowding
  • Member passes and single-entry guest tickets
1

Select Slot & Lane

Morning / Evening / Lap timing

Reserved
2

Digital QR Entry Pass

Instant scan at pool gate

Verified
3

Auto Capacity Sync

Live headcount on desk dashboard

Live

100%

Overcrowding & Lane Overload Prevention

Active Batches

6 Daily

Morning & evening

Gate Scan

< 1 sec

Fast QR check-in

Coaches

Assigned

Batch-wise rosters

Expired Pass

Auto Lock

Blocks unpaid entry

Session Types

Kids · Adult Lap · Coaching · Free Swim

Tracked
02 / Batch & Coach Timings

Organize training batches and coaches

Schedule morning and evening sessions, track student attendance, and assign coaches with zero confusion.

  • Beginner, intermediate, and competitive batch schedules
  • Coach assignments and student attendance logs
  • Instant schedule change notices sent to swimmers
03 / Memberships & Passes

Renewals and passes on autopilot

Track active swimmers, plan expiry dates, and collect fees with automated renewal reminders.

  • Monthly, quarterly, annual, and summer camp passes
  • Automated WhatsApp payment alerts 3 days prior
  • Instant member profile and validity status

98%

On-Time Swim Pass Renewals

Expiring Passes Alert

Auto notification before validity ends

Alerts

Guest Day Passes

Single-entry tickets with QR receipt

1-Tap

1-Tap

Fee Recording & Digital Invoices

UPI / QR

Instant log

Cards

Pass receipt

Cash

Desk log

Coach Payout & ExpensesReports Ready
04 / Fees & Revenue

Clear fee tracking and day passes

Record membership dues, coach fees, and single-entry tickets with instant digital invoices.

  • Support for UPI, cards, and cash payments
  • Instant digital receipts and GST-compliant invoices
  • Daily entry counts and revenue summaries

Any Screen

Runs on phones, tablets, or front-desk computers without proprietary hardware.

Live Insights

Real-time slot occupancy, swimmer counts, and daily collection reports.

Fast Setup

Configure your lane limits, add your slots, and start taking bookings today.

Get Started

Get started with Waana Pool

Leave your details below and our team will get you onboarded right away.